Discover the most efficient and accurate way to calculate kilometers driven on business for fuel reimbursement! This calculation can be done by both employers and employees.

If you need to record your travel expenses or request mileage reimbursements, having a reliable method is essential. On the other hand, if you're a business owner, you need to know how to be fair with reimbursements!

Forget about complicated estimates and calculations. Avoid mistakes and ensure you receive the correct amount for your vehicle usage. Discover the best solutions for calculating your mileage and simplifying your administrative tasks!

Many companies require their employees to perform work using their own vehicles. Therefore, it's necessary to reimburse the employee for the use of their personal property, and you need to calculate the average cost.

This is a calculation that should be done by both employer and employee to ensure everything is properly established. So, regardless of your situation, here are the key points to consider in this calculation!

Furthermore, it is important to highlight that reimbursement is not the same as transportation vouchers or fuel vouchers. Unlike reimbursement, both are paid in advance. Thus, reimbursement does not constitute part of the salary.

First, it's important to point out that it's not just gasoline that should be included in the reimbursement calculation. There are a number of items that should be considered. However, this must be agreed upon between employer and employee beforehand.

However, among the important points to consider are fuel, vehicle maintenance, cleaning, car insurance, and even vehicle registration tax and depreciation due to use.

Therefore, each point mentioned has a specific calculation that must be done to determine the correct amount to charge. So, without further ado, let's see how to calculate the refund.

Each vehicle has an average fuel consumption. Therefore, it's important to know the car model and how it runs. You can find this information online.

This way, you just need to divide the price per liter of gasoline by the average fuel consumption. The result is the cost of fuel for you!

Several factors come into play when calculating vehicle maintenance reimbursement per kilometer. The car's age and the dealership's service intervals are some factors to consider.

Ideally, you should always divide the price of the annual service by the number of kilometers driven during that period. This way, you can figure out how much to charge per kilometer!

This is a point that comes into consideration mainly when we talk about cars that are directly identified as belonging to the company in question.

The employer must define the frequency of cleaning they will cover. This could be weekly, bi-weekly, or monthly, for example. This timeframe depends on external factors that soil and deteriorate the vehicle.

The cost of the cleaning should then be divided by the mileage driven during the period of use.

Your car insurance should also be factored into the calculation of mileage reimbursement. The calculation follows the same basic logic as the others presented: divide the cost of the insurance by the number of kilometers driven!

To calculate the reimbursement per kilometer, you also need to consider the cost of your vehicle's IPVA (Brazilian vehicle tax). Simply add the IPVA and the vehicle registration fees, then divide the total by the number of kilometers driven in the year.

This way, you'll get the average cost of the tax per kilometer! That's how you'll know how much to include in your total!

In any case, the points mentioned above should be discussed between employee and employer. It will be determined whether or not there is a need to charge for these factors. Simply add up all the items.

Furthermore, it's possible to use websites and platforms that help you do the necessary calculations to find the prices of each item and the total amount that should be offered for reimbursement!

Vexpenses' online calculator is a great way to simplify your calculations. Just access the virtual platform and search for the topic on the site's blog! Then, simply enter the values and the calculation is done automatically!

Now that you know how to calculate mileage and the correct reimbursement for your car and expenses, stay informed about your financial outlays and claim your rights!

Furthermore, since you're a driver who uses your car frequently, how about checking out some apps that can help you drive more efficiently every day and avoid recurring problems?

Did you know there are apps to help you stay awake while driving? In addition, other options include voice messaging apps, apps to find gas stations, and even the classic GPS!

So don't waste any time and click the link below to learn more!